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Reviews for Term Faculty

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Reviews for Term Faculty Reviews for Term Faculty

Faculty members should consult Policies and Procedures Governing Reappointment and Faculty Review in the Faculty Handbook.

Note: If deadline dates fall on a weekend or holiday, the deadline will be the next business day.

Term Faculty: Review For Term Faculty On Annual Appointments

Date action
March 3, 2025

Candidates submit materials to Chair (or Marlboro Institute Director of Faculty Development).

Note: Materials for review are listed below. Required classroom observations should occur before this date.
After March 3 The Chair (or Marlboro Institute Director of Faculty Development) will schedule meetings with the faculty member to discuss the faculty member’s achievements and performance and will review the appointment letter to make sure it agrees with the responsibilities and expectations of the position.
April 15 The Chair (or Marlboro Institute Director of Faculty Development) will write the review and submit it to the Dean for discussion.
May 15 The Chair (or Marlboro Institute Director of Faculty Development) notifies all Term faculty members on annual appointments whether they are on track for reappointment and sends a list of recommended names to the Provost along with any changes to the appointment letter, with copies to the Dean.
June 5 The Provost notifies all candidates of reappointment or non-renewal.

Note: Term faculty members on annual appointments will be reviewed annually.

Documents for Review of Term Faculty on Annual Appointments

For all Term faculty reviews, the candidate submits the following dossier materials:

  1. Current curriculum vitae (CV)
  2. A Candidate Statement providing a concise narrative that reflects, characterizes, contextualizes, and assesses the candidate's teaching and service
  3. Syllabi and selected course materials (e.g. assignments, exams) used at Emerson that assist in the evaluation of teaching effectiveness
  4. Peer Teaching Evaluations
  5. All student written and numerical course evaluations
  6. Service contributions by category as listed in Section 8.3.2 of the Faculty Handbook
  7. Other relevant material the candidate wishes to include
  8. The candidate's letter of appointment with the financial and related information redacted (whited-out).

Term Faculty On Annual Appointments Seeking Promotion To Senior Term Rank

Date Action
March 3, 2025 Senior Term Candidate submits dossier to Chair (or Marlboro Institute Director of Faculty Development) and their DPTC in the year of or any year after the issuance of a third consecutive contract.
April 15 Chairs (or Marlboro Institute Director of Faculty Development) and special DPTC committee (see below) complete review and forward to the Deans.
May 15

Deans review dossier and recommendations of the Chairs (or Marlboro Institute Director of Faculty Development) and DPTC. If the Dean is in accord with the recommendations, the Dean notifies all the Term faculty members of their support for promotion to Senior Lecturer or Senior (Faculty)-in-Residence appointment for a three-year contract. A list of recommended names along with changes to the appointment letters are sent to the VPAA with copies to the Chair (or Marlboro Institute Director of Faculty Development) and special DPTC committee.

If the Dean dissents, the Dean writes a letter to the candidate with copies to the Chair (or Marlboro Institute Director of Faculty Development), DPTC, and the Provost.
June 5 The Provost notifies all Term faculty members whether they will be appointed as a Senior Lecturer or Senior Faculty-in-Residence appointment for an initial three-year contract.

All Term faculty, including Lecturers and Faculty-in-Residence, are full‐time faculty member whose responsibilities normally entail teaching and service duties. Initially, an appointment is for one year. After the issuance of a third consecutive contract, the Department Chair (or Marlboro Institute Director of Faculty Development), in consultation with the School Dean (or Dean of Liberal Arts), evaluates the curricular need for the position. Provided there is a curricular need for the position, the Department Chair (or Marlboro Institute Director of Faculty Development) initiates the following review for the possibility of a subsequent three‐year appointment.

During the first semester of the third year of a Lecturer or Faculty-in‐Residence’s full‐time teaching, the Department Chair (or Marlboro Institute Director of Faculty Development) and DPTC Chair will convene a special DPTC committee composed of two-thirds tenured faculty and one‐third senior term faculty. During the second semester this committee will evaluate the performance of the faculty member according to the expectations for research/creative/professional work and service established in the letter of appointment. Likewise, the committee will evaluate teaching and service performance as outlined in Sections 8.1 and 8.3 of the Faculty Handbook. The Lecturer or Faculty‐in‐Residence should also perform any additional advising and mentoring in accordance with departmental expectations and/or the letter of appointment. The Chair (or Marlboro Institute Director of Faculty Development) will review the appointment letter to make sure it agrees with the responsibilities and expectations of the position.

If, during the third year, the faculty committee described above, the Chair (or Marlboro Institute Director of Faculty Development), and the Dean so recommend, the Provost may issue a three‐year appointment with a title change to Senior Lecturer or Senior Faculty‐in‐Residence, which may be renewed, depending on satisfactory performance and curricular need in accordance with the Faculty Handbook and the letter of appointment. 

Evaluations will take place accordingly in the penultimate year of the Senior Lecturer or Senior Faculty-in‐Residence’s succeeding contracts.

Documents for Promotion

For all Term faculty reviews, the candidate submits the following dossier materials:

  1. Current curriculum vitae (CV)
  2. A Candidate Statement providing a concise narrative that reflects, characterizes, contextualizes, and assesses the candidate's teaching and service
  3. Syllabi and selected course materials (e.g. assignments, exams) used at Emerson that assist in the evaluation of teaching effectiveness
  4. Peer Teaching Evaluations
  5. All student written and numerical course evaluations
  6. Service contributions by category as listed in Section 8.3.2 of the Faculty Handbook
  7. Other relevant material the candidate wishes to include
  8. The candidate's letter of appointment with the financial and related information redacted (whited-out).

Promotion to Senior Term II

Date action
September 3, 2024 The Office of Academic Affairs notifies Senior Lecturer or Senior (Faculty)-in-Residence faculty members that they are eligible to stand for Senior Term II.
September 16 The candidate, in writing, notifies their Chair (or Marlboro Institute Director of Faculty Development) and Dean that they intend to stand for Senior Term II. This notification of intent starts the process of finding external evaluators.
October 15 The candidate and the Chair (or Marlboro Institute Director of Faculty Development) meet to discuss and collectively agree upon the list of ten external teaching evaluators who have senior status at their institution.
December 16

The external dossier is due from the candidate in Google Drive by this date.

The Chair (or Marlboro Institute Director of Faculty Development) secures the three external reviewers. Section 8.1 of the Faculty Handbook and any additional departmentally defined teaching standards will be provided by the chair to the external reviewers.
February 18, 2025

The internal dossier (teaching and service as well as supplemental material) is due from the candidate in Google Drive by this date. Confidential external reviewer letters will be added to a confidential folder in Google Drive by the chair.

External reviewers complete their reviews and send them to the Chair (or Marlboro Institute Director of Faculty Development).

Note: Candidate does not have access to confidential supplemental file at any time.
April 15 Chairs (or the Marlboro Institute Director of Faculty Development) and review committee (see below) complete review and forward to the Deans.
May 15

Deans review dossier and recommendations of the Chairs (or the Marlboro Institute Director of Faculty Development) and review committee. If the Dean is in accord with the recommendations, the Dean notifies all the faculty members of their support for promotion to a Senior Term II appointment for a five-year contract. A list of recommended names along with changes to the appointment letters are sent to the Provost with copies to the Chair (or the Marlboro Institute Director of Faculty Development) and special DPTC subcommittee.

If the Dean dissents, the Dean writes a letter to the candidate with copies to the Chair (or Marlboro Institute Director of Faculty Development), DPTC, and the Provost.
June 5 The Provost notifies all Term faculty members whether they will be appointed as a Senior Term II appointment for a five-year contract.

Documents for Promotion (External Reviewers)

  1. Current curriculum vitae (CV)
  2. A Candidate Statement providing a narrative that reflects, characterizes, contextualizes, and assesses the candidate's teaching
  3. All student written and numerical course evaluations
  4. Peer Teaching Evaluations 
  5. Course Syllabi
  6. Samples of assignments and/or student activities
  7. Optional supplemental teaching materials

Documents for Promotion (Internal Reviewers)

  1. Current curriculum vitae (CV)
  2. A Candidate Statement providing a narrative that reflects, characterizes, contextualizes, and assesses the candidate's teaching
  3. All student written and numerical course evaluations
  4. Peer Teaching Evaluations 
  5. Course Syllabi
  6. Samples of assignments and/or student activities
  7. Optional supplemental teaching materials
  8. Statement on Service
  9. Supplemental Service material
  10. Other relevant material
  11. The candidate's letter of appointment with the financial and related information redacted (whited-out)

Note: The composition of the initial review subcommittee, which may be schoolwide or departmental, will be three tenured faculty members; once Senior Term II faculty are appointed within the department or school, the composition will be one Senior Term II faculty member along with two tenured faculty members. The subcommittee is appointed by the DPTC chair in conjunction with the department chair.

Reminder: Faculty are eligible for Senior Term II during their regular review year. In most cases, the earliest that will be is year 11.

Senior Term / Senior Term II Faculty Penultimate Year Review

date action
March 3, 2025 Senior Term / Senior Term II Candidate submits dossier to Chair (or Marlboro Institute Director of Faculty Development) and their DPTC in the penultimate year of their appointment.
April 15 Chair (or Marlboro Institute Director of Faculty Development) and review committee complete review and forward to the Dean.
May 15

The Dean reviews dossier and recommendations of the Chair (or Marlboro Institute Director of Faculty Development) and review committee. If the Dean is in accord with the recommendations, the Dean notifies faculty members of their support. A list of recommended names along with changes to the appointment letter are sent to the Provost with copies to the Chair (or Marlboro Institute Director of Faculty Development), Dean, and DPTC.

If the Dean dissents, Dean writes a letter to the candidate with copies to the Chair (or Marlboro Institute Director of Faculty Development), Dean, DPTC and the Provost.
June 5 The Provost notifies faculty members whether they are on track for another reappointment, depending on the needs of the department and satisfactory performance in the final year of their current appointment.

Candidate Dossier for Senior Term / Senior Term II Reviews for Reappointment

For all Senior Term / Senior Term II faculty reviews for reappointment, the candidate submits the following dossier materials:

  1. Current curriculum vitae (CV)
  2. A Candidate Statement providing a concise narrative that reflects, characterizes, contextualizes, and assesses the candidate's teaching and service
  3. Syllabi and selected course materials (e.g. assignments, exams) used at Emerson that assist in the evaluation of teaching effectiveness
  4. Peer Teaching Evaluations
  5. All student written and numerical course evaluations
  6. Service contributions by category as listed in Section 8.3.2 of the Faculty Handbook
  7. Other relevant material the candidate wishes to include
  8. The candidate's letter of appointment with the financial and related information redacted (whited-out).